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Fleet Analyst/Administrator



The role is responsible for administering the day to day fleet operations working closely with the business, including field personnel, management, and external  service providers; creation of policies and procedures, ensuring compliance with the company’s fleet policies and procedures, analyzing and evaluating the performance of vehicle on the Company’s fleets; creation of Fleet Metrics that will aid with decision-making within the department and the organization


  • Administer day to day fleet activities including incident reporting, license plate and registration renewals, new driver on-boarding, vehicle dispositions, replacements of vehicle purchases and vehicle scheduling
  • Works closely with fleet administration service provider(s) and related outside vendors including vehicle dealers
  • Administer and analyze fleet data from all relevant sources and prepare related reports and analysis used for decision making and management reporting
  • Develops policies and procedures and recommend changes to relevant policies and procedures to maximize the fleet’s efficiency and profitability while reducing liability exposure
  • Provides administrative support for the department
  • Prepares daily Vehicle Review Inspection reports
  • Ensures vehicle documentations are valid, monitors and maintains titles and vehicle documentation database
  • Assists with updating fuel cards across the group of companies
  • Prepares reporting for ongoing and yearly budget data to management
  • Controlling costs by ensuring that vehicles are maintained properly and efficiently
  • Analyzing data to make recommendations about purchasing new vehicles or retiring old ones
  • Conducting market research to determine the best type of vehicle to purchase for the fleet based on factors such as price, safety features, fuel efficiency, and seating capacity
  • Monitoring fleet performance to ensure that each vehicle is used efficiently according to its purpose
  • Recommending changes in routes or schedules to improve efficiency of fleet operations
  • Monitoring insurance coverage on vehicles to ensure that adequate coverage is in place at all times
  • Ensure compliance with relevant Occupational Health, and Safety (OHS) obligations and support of health, safety and wellness initiatives and that relevant policies are understood, followed and implemented by all employees


  • Bachelor’s Degree in Business Administration or equivalent
  • 2 Years work-related experience
  • Working knowledge of Fleet Management System
  • Exceptional communication skills.
  • Extremely proficient with Microsoft Office Suit
Join the Seprod team and take the next step of your career
Apply now
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