Job Openings

ADMINISTRATIVE ASSISTANT – Montego Bay

 

VACANCY – ADMINISTRATIVE ASSISTANT – MONTEGO BAY

 

JOB SUMMARY
The Administrative Assistant supports the regional manager & administrator by tracking, investigating, resolving issues and reporting information.

 

DUTIES & RESPONSIBILITIES

  • Updates managers by consolidating, analyzing, and forwarding daily action summaries.
  • Provides sales vs. projection results by preparing and forwarding sales tracking reports.
  • Prepares sales presentations by compiling data; developing presentation formats and materials.
  • Tracks sales expenses by tracking, consolidating, analyzing, and summarizing expenses; forwarding for reimbursement.
  • Assist sales staff with various projects.
  • Compile and distribute specified reports for Sales and Trade Marketing teams
  • Communicate price changes to customers
  • Assist in the coordination of sales activities
  • Maintain and update filing system
  • Assist in coordinating sales activities in the trade
  • Coordinate and record minutes for sales meetings
  • Any other relatable duties that may be assigned.

 

PERFORMANCE CRITERIA

Your performance will be assessed by the degree of success achieved in meeting the objectives outlined above and demonstrating or executing the following to include:

  • Meeting deadlines in respect to the preparation and distribution of reports
  • Ensuring data is validated and accurate information is distributed at all times
  • Produce consistent high quality reports.

 

QUALIFICATIONS
Associate Degree in Marketing, Business or equivalent
Two (2) years working experience in a relatable role.

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Excellent Time Management and Customer Service skills
  • Proficient in MS Excel Access and PowerPoint skills
  • Strong written and oral communications skills.
  • Must have a meticulous attention to detail.
  • Enjoy working in a fast paced environment.
  • High level of analytical and problem solving skills.
  • Must have a meticulous attention to detail.
  • Enjoy working in a fast paced environment.
  • High level of analytical and problem solving skills.
  • Must be able to function independently and handle a variety of responsibilities under pressure.

 

WORKING RELATIONSHIPS
Liaises with Trade Marketing personnel, RTM and Distribution Sales Supervisors and Managers, Financial Controller, Payroll, Customer Service, Credit and Purchasing teams.

 

WORKING CONDITIONS
Must be able to work beyond normal operating hours, including weekends.

 

HEALTH AND SAFETY
All employees must adhere to the Health and Safety policies of Facey Commodity Company Limited and especially practice safe and responsible drinking habits to ensure sobriety while representing the company at events and while attending company functions.